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A brief introduction to email
Email Client Picture Tutorials
Where to download email clients

Email or electronic mail

is a way to send messages, letters, and memos to another person. The message is delivered to the other person's electronic mailbox. Because a mailbox stores messages, it does not matter if the person is online. They can pick up those messages at anytime.
An email address is set up with the format username@domain. For example-, webmaster is the user name and is the domain that it is attached to thus creating a unique email address on the internet. The domain portion of the email address is what the internet uses to locate where it should send the message. Email servers use Simple Mail Transfer Protocol, (SMTP), to relay messages from one computer to the other. An email client is an application that allows users to interface with the email server to send and receive email. To access an email server, a user must log in with the user name and password.
An email client may be a web based application, (such as gmail), an application on the users computer, (like outlook or macmail), or an application on a cell phone or other hand held device. (An email client is ONLY an interface, the email address must already exist on the public internet before it can begin receiving email.)

Web based clients

usually do not require any setup outside of the original sign up. Most of the time the web interface requires only that the user enter the email address and a password, the system does the rest. The greatest advantage to these systems are that they can be used from any computer connected to the internet. The disadvantages are they do not offer as many options, they are usually much slower, and there is no automatic notification that you have a new message. Some of these systems may also require that your computer connect to a port that is being blocked by your internet service provider, firewall, or antivirus system making it impossible to open the page. Many of the web based email systems offer their own email services. Most people are more familiar with these free email account system, such as yahoo, gmail, and hotmail. There are other companies that simply provide an interface that allows users to access their email without signing up for any account. An example of this would be

Computer application email clients

are programs that are installed on a computer. A user must then set the program up by giving it the proper information for connecting to the email account they wish to send and receive email from.
Before an email client can be configured, you must know what type of email account you have. Usually there are several options for setting up an account. These options usually include, (but are not limited to):
Exchange Server: A server system is set up to store and exchange email messages. This type of setup is often found in businesses and companies that provide internal email for the employees.
POP: POP3 is the current standard for Post Office Protocol, a specific method for storing and receiving incoming email messages. The most important thing to remember about a POP system is that once you have retrieved the messages from the email server with a POP client, you will NOT be able to retrieve the same message with a second POP client. Many people use a POP system such as Outlook or Thunderbird at both their home and their work place. If you click the button to receive mail while at the office, you will NOT be able to receive the same email message a second time if you go home and hit the send/receive button. The emails you receive in a POP client can only go to 1 computer. Unless the email system has a unique setup, POP3 systems are almost always on port 110.
IMAP: Internet Mail Access Protocol was designed to fix the flaw POP systems have with only going to 1 computer. An IMAP system allows users to access the same email messages from multiple computers. You can get a copy of the same email on your home computer, work computer, and laptop. This is possible because the email client simply makes a copy of the email stored on the server. IMAP systems almost always use port 143.
HTTP:This is used for connecting to those web based email accounts, like hotmail.

Almost all Email systems are the same, they simply word things differently.

What you need to set up your email.

  • Email address -
  • Email password - password
  • Name of incoming mail server -
  • Name of outgoinging mail server -
  • Incoming mail port - default port for pop is 110
  • Outgoing mail port - default port for pop is 25
  • any required authentication / encryption
  • type of mail POP / IMAP

Select the E-mail Client you use for a tutorial:

Email Clients to Download (Many are free)

(Sorted by OS support)

PC and Multiplatform Email Clients

Outlook 2007
Thunderbird 2
The Bat!
Windows Live
Vista Windows Mail

MAC Email Clients

Mac mail

Linux/Unix/KDE Email Clients

Kontact Kmail